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July 1, 2016

The Do’s and Don’ts of Hosting a Recruit

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When asked to host a recruit for your team, the first thoughts that might come to mind are, “Awesome. I’ll take them out! Or, I am going take him/her out to dinner in town!” While these are all fun things to do and may seem to be a good idea when hosting a student, it is a different game when you are hosting a potential recruit.

According to NCAA Rules and Regulations, there are specific guidelines that many athletes don’t know about their hosting capabilities. There are four categories that the NCAA has paid attention to, including the duration of visit, transportation, lodging, and entertainment. Within each category, there are some rules that the host athlete should be aware of to make the official visit 100% legitimate!

Duration of a Visit

The official visit is not allowed to be longer than 48 hours. The clock starts as soon as the prospect either reaches campus or is entertained by the host institution in some way. The clock ends when the prospect leaves campus and is no longer being entertained by a host. The prospect can remain in the area around the institution as long as there is no funded entertainment once the 48 hours are up.

Transportation

The host’s institution can only pay for a round trip, the direct route from the prospect’s home to the institution. If airfare involved, the price of the ticket cannot exceed coach class. This goes for the comparable price when taking a long-distance train. The host’s institution cannot provide a car for the host or his/her family during the visit. The friends or relatives of the prospect cannot have their transportation covered by the institution unless they travel with the prospect during their paid-for direct route to campus.

Lodging

The prospect should board and eat meals as regular students do. If they stay outside campus, they must be within a 30-mile radius and at a location comparable to the amenities of the host institution.

Entertainment

The host can provide entertainment for the prospect and his/her guardians, but they cannot provide to his/her friends or other relatives. Similar to the rule regarding lodging, the entertainment must take place within a 30-mile radius to campus. A host may provide complimentary tickets to the institution’s athletic event at the time of their visit, but this service may only be given to the prospect and their guardians. The ticket must also be located in the general admission section- all other higher level tickets are specifically prohibited. There should be no cash given to the prospect for entertainment purposes during the visit. The host should never purchase any school-related souvenirs or products for the risk of bribery. The prospect may not consume alcohol or participate in any illegal activity. 

These are the key tips to remember when hosting a perspective, ensure that their visit is both fun and legitimate. It’s not worth losing a star athlete over a t-shirt or a ticket! Below are a few more tips that a host should remember before taking a prospect on. 

Inside Tips

  • To serve as a student host, you will have to be eligible to practice with the team, so you must be enrolled as a full-time student. 
  • The student host is the only one who is allowed to provide money to the prospect. The maximum amount of money per day is 30 dollars. The money can be used to entertain the prospect, their parents, and the student-host. Other athletes can assist with hosting, but they must pay for themselves. 
  • The host should not give the money directly to the prospect or the parents of the prospect. As discussed above, the prospect cannot purchase gifts with the allotted money. An example would be buying something from a bookstore. 
  • A host should inform their professors that they will be taking a prospect to class with them. As a host, you should allow your prospect to sit in on some classes; they will need to see what the culture of the school is like. 
  • Encourage the prospect to bring their transcript and test scores for evaluation. You will want to introduce the prospect to faculty and staff members within the degree of their choice. It would help if you encouraged the prospect to ask the faculty questions about their attended major. 
  • A campus tour is a must. Highlight the athletic facilities, dorm, training facilities, and library since this is where they will be spending most of their time. 
  • Find time to introduce the prospect to as many as your team members as possible. You will want to make sure that the prospect feels comfortable asking the team questions. 
  • Introduce your prospect to as many athletic faculty members as possible. 
  • Put together a list of places in the area that the recruit and their family can go on their own once the visit has ended. They might want to go to a restaurant or see what the nearest town has to offer. 
  • Send the link to your college’s calendar of events to your prospect. If there is an event or game while your prospect is there, take them to it. 
  • Make sure your prospect does not drink; nothing is worse than the person that you are supposed to be responsible for wakes up not remembering the night before. 
  • Most importantly, please do not leave your prospect unattended and do not push them onto another teammate. 

Updated: December 2, 2019

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